PracticeLeague - Legal Technology Solutions

Notice Management Software

by PracticeLeague

In a fiercely competitive business environment, there is pressure on all departments of organizations to reduce costs, improve efficiencies and demonstrate a higher return on investment than before. Notice Management has become an area of concern for several large enterprises which receive 100s of statutory and legal notices.

There are very severe penalties for non-conformance to legal notices and tracking each notice is a challenge. Every notice has a due date by which the reply needs to be sent along with the details and remembering the dates for each of the notices received is also a difficult proposition. For larger organisations, notices may be received by their other branch offices in different cities and this makes it even more difficult to keep track of every reply.

Budgets of legal departments are thinning and their work is increasing. Sometimes legal departments process as many as 1,000 of those agreements per year. Preparation of contracts and their review is mostly done manually in legal departments. Manual processing of legal agreements requires a lot of effort. Attorneys prepare agreements on a case-by-case basis. For each agreement, the language is different. Once the documents are complete, storing them and then retrieving them for searching for reference take a lot of administrative effort. Manual work also brings in confusion and can result in duplicate effort by different individuals all trying to track down the same documents.

Automation provides answers to the productivity, efficiency and profitability bottlenecks of corporate legal departments. Software’s like Notice Management software from PracticeLeague streamline these workflows, send reminders and alerts as well as automate key practice activities thereby enabling legal departments to achieve a faster turn-around, better productivity and greater in the way they prepare and negotiate agreements and deliver higher value.

Practice management systems vary in their compatibility by firm size and features. Most offer the following features:

Document Assembly/ Contract Management:is an automated system that allows lawyers to create documents electronically with minimal data input error, store them centrally, search them and retrieve them. These include logic-based systems that utilize segments of pre-existing text and/or data to assemble a new document. This process can be used to assemble legal documents, contracts and letters. Security and privacy measures allow only authorized people to create, modify or access certain documents. With this system, lawyers reduce the effort in producing legal documents significantly. They also have critical legal information at the tips of the fingers, which helps them serve clients better. A document assembly system simplifies the administrative task of storing and organizing documents and removes human error and duplication of effort as well as the delays and frustrations of misplaced papers and documents.

Contact Management system :Contacts are central to any legal practice. Keeping track of the addresses, emails, phone numbers as well as the communications between the company and the contact is also a daunting administrative task. Most legal departments resort to spreadsheets or simple relational databases. But these do not provide the capability of storing communications as well as pertinent documents and notes pertinent to a particular contact. A contact management module enables organizations to manage all the information regarding contacts in a comprehensive way.

Notice Management :All the notices received are stored in a central repository along with key due dates and responsibility. Users are reminded to reply to the notices and the replies are stored along with the attachments.

Email and Electronic File Management system :enables legal departments to store and retrieve emails and files related to matters in an easy way. These systems integrate with ms outlook.

Contact Management system :enables legal departments to store and retrieve emails and files related to matters in an easy way. These systems integrate with ms outlook.

Appointment, Task, and Deadline Management system :enables legal department to manage deadlines, important dates, events and related documents in a cohesive way. Usually integrates and synchronises with Outlook tasks and appointments

Along with these features, legal department automation enables a host of other legal practice activities to be automated such as Time and Billing, Expense Tracking, Reports, Setting & Tracking Performance Metrics.

The legal department uses fewer resources than before and the productivity gains a immense. From document automation alone, legal departments stand to save the equivalent of five full-time paralegals in productivity gains.

Uberall's Ready to Use Notice Management Solution provides your with a clear visibility of all Regulatory, Statutory, Legal Notices and other Compliance status, requirements, gaps and mitigation information with a Powerful and very Easy-To-Use interfaces. Live status dashboard’s is available with Task Assignments, Tracking with Reminders and Alerts across your internal and external resources for each of the compliance checklist items.

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